Before you start
Create a new portfolio when you need a separate balance sheet. Good examples are a family member, trust, company, mandate, property vehicle, strategy or reporting area. Do not create a new portfolio just to create a category: asset categories already exist inside Assets.
Detailed steps
Open the portfolio switcher from the top bar
Click the portfolio control in the top bar. The panel shows the current portfolio, its base currency and portfolio actions. Check the current portfolio before creating another one so you understand where you are starting.
Choose New and read the create form
Choose New to create a separate portfolio. The form explains that the new portfolio is its own balance sheet. Use this when records should be reviewed separately from the current portfolio, not when you only need a different asset type.
Enter a clear name and base currency
Use a name that another person can understand later, such as a person, entity, trust, operating company, strategy or property vehicle. Choose the base currency used for reports and totals in that portfolio. The base currency affects display and conversion; it does not change the original currency of each asset or debt you enter later.
Create the portfolio and confirm it becomes active
Click Create and wait until the top bar changes. The new portfolio becomes active after creation. Anything you add next will go into this portfolio, so pause and confirm the name before creating assets, debts, imports, documents or share links.
Open the switcher again and verify the portfolio list
Open the switcher again after creation. You should see the original portfolio and the new one with their base currencies. Use this check to catch duplicate names, wrong currency or accidental creation before you start adding records.
Field guide
The label shown in navigation, reports, share views and exports.
Use a name that identifies the person, entity, strategy or purpose clearly.The currency used for portfolio-level totals and reporting.
Choose the currency you want to read in reports; do not use it to force all source values into one currency.The portfolio currently receiving edits.
Check the top bar after creating so new records do not land in the wrong place.A portfolio with its own assets, liabilities and review context.
Use a separate portfolio when the records should not be mixed line-by-line.The area for parent-child aggregate relationships.
Use it later if this portfolio should roll into another one.Who can create or manage portfolio structure.
Only create portfolios when your role allows it and the structure is intentional.Decision rules
What it adds
- Separates ownership structures that should not be mixed in the same ledger.
- Lets each portfolio keep its own base currency and reporting context.
What it does not do
- A portfolio is an operating container, not legal entity verification.
- Creating a portfolio does not move assets from another portfolio automatically.
Common mistakes
What to check
- Use names that identify the person, entity or purpose clearly.
- Do not duplicate holdings across portfolios unless the duplication reflects real ownership.
Creating a new portfolio when you only need an asset category.
Using vague names such as Main, Other or Portfolio 2.
Choosing the wrong base currency and then entering records to compensate.
Assuming assets from the old portfolio moved automatically.
Adding the same asset in two portfolios and double counting it later.
Creating separate portfolios for temporary experiments without a real reporting purpose.
Forgetting that imports after creation go into the newly active portfolio.
After you save
- Check the top bar for the new portfolio name.
- Open the switcher and confirm the portfolio list.
- Add records only after confirming the active portfolio.
- Rename the portfolio immediately if the label is unclear.
- Use Portfolio Map if the new portfolio should be included as an aggregate child.
- Avoid duplicating assets across portfolios unless ownership genuinely overlaps.