Before you start
Use Real Assets > Collectible / Object when the object should be visible in normal portfolio views. This is appropriate for art, watches, jewellery, cameras, wine, memorabilia or other valuables where the existence and high-level value can appear in Assets, Net Worth, Capital Review and shared views. If the existence, location, custody route or recovery instructions should stay private, use Held Away > Collectibles / Objects instead.
Detailed steps
Open Assets > Real Assets and check existing objects
Start in Assets and open Real Assets. Check whether the same watch, artwork, jewellery item, camera or collection is already listed. If it exists, open details and update value instead of creating a duplicate. Use this visible route only when the object can appear in normal portfolio screens.
Open Add assets and choose Real Assets
In an empty portfolio, use Add assets. In a populated portfolio, use Add Capital Item. Choose Real Assets because this is the visible area for property, vehicles, metals and collectible objects. Confirm the active portfolio before continuing.
Choose Collectible / Object and review the empty form
Choose Collectible / Object for visible art, watches, jewellery, wine, collectibles, cameras or other valuable objects. The form asks for Name, Source / note, Current value, Currency and Amount invested. Do not choose this route for private portable valuables whose location or recovery route should stay encrypted; use Held Away > Collectibles / Objects for that.
Enter the visible object record
Use a specific but safe name, such as Rolex Submariner Date 126610LN or Picasso print series. Use Source / note for valuation evidence, provenance or condition context, not storage location. Current value should be the latest credible value. Currency should match the source. Amount invested is optional and should be purchase cost or cost basis when known.
Save and verify the Real Assets row
After saving, check the Real Assets row. Confirm the object name, source, subtype, invested amount, owned value, liquidity and gain/loss. If the row surprises you, open details immediately. Do not adjust the value just to make the return look cleaner.
Open details and review the primary object tab
Open More details and start with the primary object tab. Confirm the saved name, source and value. This tab tells you what another person will see first when they open the object record from Assets.
Open Value and check valuation method, date and liquidity
Open Value. Check owned value, ownership, gross value, amount invested, liquidity, valuation date and valuation method. Object values may come from appraisals, dealer quotes, comparable sales, insurance schedules or owner estimates. The method should say what the value really is.
Use Notes only for non-sensitive context
Ordinary Notes can hold non-sensitive context such as certificate reference, provenance reminder, service history, appraisal date or insurance-review note. Do not enter exact storage location, safe codes, vault credentials, access instructions or private custody routes here. Use Held Away and Private Vault when those details should be protected.
Field guide
The visible label for the object.
Use enough detail to identify it without exposing private storage.The source behind the value or provenance context.
Use invoice, appraisal, dealer quote, certificate or owner estimate; do not put access details here.The value counted in Assets and Net Worth.
Use the latest credible source value, not purchase cost or insurance replacement value unless that is the best available estimate.The currency of the value you entered.
Keep the source currency unless the source already reports a converted value.The purchase cost or cost basis when known.
Leave blank when unknown instead of inventing a tidy gain/loss.How quickly the object can realistically become cash.
Collectibles are often locked or unknown because sale timing, fees and authentication matter.The date the current value represents.
Refresh it after appraisals, dealer quotes, condition changes or material market changes.How the value was supported.
Use a truthful label such as appraisal, dealer quote, comparable sale, insurance schedule or owner estimate.Visible non-sensitive context.
Keep exact location and recovery steps out of ordinary notes.The protected route for private objects.
Use it when existence, location or access instructions should stay encrypted.Decision rules
What it adds
- Includes meaningful physical wealth in the balance sheet.
- Keeps sensitive location details away from normal portfolio views.
What it does not do
- Object values can be subjective and illiquid.
- Insurance replacement value may differ from resale value.
Common mistakes
What to check
- Do not expose storage location in screenshots or shared exports.
- Attach appraisals or invoices where possible.
Using Real Assets when the object should be private Held Away.
Entering exact storage, safe or custody location in visible fields.
Using purchase cost as current value.
Treating insurance replacement value as resale value without noting the difference.
Treating an owner estimate as a verified appraisal.
Combining unrelated objects into one row when they have different evidence, liquidity or custody.
Creating a duplicate row instead of updating an existing object.
Leaving valuation date and method vague even though object values can move with condition, provenance and market demand.
After you save
- Check the Real Assets row.
- Open Value and confirm current value, amount invested, valuation date, method and liquidity.
- Move the object to Held Away if custody, existence or recovery details need protection.
- Keep invoices, certificates, appraisals or insurance schedules available in Documents when the object is material.
- Refresh the value when an appraisal, dealer quote, condition report or market comparison changes materially.
- Use ordinary Notes only for non-sensitive context.