Before you start
Gather the latest source evidence first: statement, appraisal, manager report, invoice, wallet snapshot or owner estimate. The goal is to capture both the value and the reason the value is credible.
Detailed steps
Open an asset record and review its transaction history
Start from the screen named in the step and confirm the portfolio in the top bar before you change anything. If the wrong portfolio is selected, switch portfolios first.
Import transaction rows where supported or add context manually
Enter the values exactly as they appear in your source material. Include enough detail that you or an advisor can later understand what the record is and why the value is credible.
Classify inflows and outflows clearly
Use this step to turn loose information into a clear portfolio record. If you are missing an input, note the gap instead of guessing.
Use valuation dates to distinguish cash flow from revaluation
Use the option named in the step only when it matches your source. If the source is weaker than the label suggests, record the uncertainty instead of making the value look more precise.
Field guide
The label you and your advisors will recognize.
Match source documents where possible.Current portfolio value.
Use current value, not purchase price, unless cost is the only defensible estimate.Native currency of the asset or liability.
Do not change currency to force a base-currency display.When the value was last reviewed.
Missing dates create stale-data risk.Why the value is credible.
Use imported, market, appraisal, manager mark or internal estimate honestly.Decision rules
What it adds
- Improves movement attribution between deposits, withdrawals, FX and price change.
- Creates a better audit trail for private investments and accounts.
- Helps explain why an asset value changed between snapshots.
What it does not do
- The transaction ledger is not a full accounting general ledger.
- Missing transactions can make performance explanations incomplete.
- Imported transaction signs may need review.
Common mistakes
What to check
- Do not use a value update when a transaction is the better explanation.
- Keep dates aligned with statement dates.
- Document capital calls and distributions for private funds.
Entering a clean-looking value without recording where it came from.
Ignoring currency, ownership percentage or valuation date because the total appears reasonable.
Using ordinary notes for private access information.
Assuming Asset Transactions produces advice, verification or execution beyond the workflow described here.
After you save
- Return to Net Worth and confirm totals changed as expected.
- Open Capital Review to see whether the record created, resolved or changed any review item.
- Check whether the record should affect Forecast, Investment Plan, exports or share links.
- Revisit this intermediate guide when source evidence changes.