Before you start
Use the portfolio switcher when your workspace contains more than one balance sheet. Use Portfolio Map when you need to see or manage relationships between portfolios. The switcher controls where you are working; the map controls how portfolios can be organized or included as aggregates.
Detailed steps
Open the switcher and read the portfolio list
Click the portfolio control in the top bar. The panel lists portfolios and their base currencies. Choose a portfolio from this list when you need to work inside it. Every asset, debt, import, review note and share link uses the active portfolio context.
Use Map, New or Rename from the switcher actions
Use Map to review structure, New to create another balance sheet and Rename to change the active portfolio label. These actions affect workspace structure, so use them deliberately. Do not create a new portfolio just because one asset belongs to a different category.
Open Portfolio Map to inspect structure
Portfolio Map shows each portfolio as a node with direct net worth, assets, debts, base currency and relationship status. Standalone portfolios are separate. Active portfolio marks the one you are currently viewing. Included aggregate means a child portfolio is linked under a parent.
Use New child when the selected portfolio should include another balance sheet
Choose New child when the selected portfolio needs a new child portfolio under it. This is useful for an entity, operating company, trust, property vehicle or family member that should stay separate but roll up into the selected portfolio as an aggregate.
Name the child portfolio and choose its base currency
Enter the child portfolio name and base currency. The child can use a different reporting currency from the parent. That does not change source currencies inside the child; it only controls child-level reporting.
Check the map after the child is created
After creating a child, return to Portfolio Map and check the relationship. The child remains a separate portfolio, but the parent can include its aggregate assets and debts. Do not also copy the same child holdings into the parent unless you intentionally need duplicated records for another reason.
Confirm the hierarchy in the switcher
Open the switcher again. Child portfolios appear indented under their parent. Use this view before editing so you do not accidentally add records to the parent when they belong in the child, or vice versa.
Field guide
The portfolio currently receiving edits.
Read the top bar before adding records or importing files.The reporting currency for each portfolio.
A child can report in a different currency from the parent.A portfolio not linked under another portfolio.
It will not roll up into another portfolio unless linked.A child portfolio linked into a parent as a summary.
Keep records in the child and avoid duplicating them in the parent.Net worth from records held directly in that portfolio.
Use it separately from included aggregate values.How many child portfolios and total links exist.
Review when consolidated totals look surprising.Creates a child portfolio under the selected portfolio.
Use it when the child should remain separate but included.Links an existing portfolio under the selected one.
Use only when the reporting relationship is real.Decision rules
What it adds
- Keeps separate entities, family members or strategies organized without mixing records.
- Allows a parent portfolio to include a child portfolio as an aggregate row.
- Makes large wealth structures easier to review one balance sheet at a time.
What it does not do
- A linked portfolio is an aggregate, not a legal consolidation opinion.
- Private Held Away data does not automatically become visible through portfolio linking.
- A portfolio's base currency affects display and conversion, not the asset's original currency.
Common mistakes
What to check
- Avoid double counting when the same holding is entered in both parent and child portfolios.
- Use clear portfolio names for entities, trusts, family members or strategies.
- Review linked liabilities as carefully as linked assets.
Editing the wrong active portfolio after switching.
Creating separate portfolios for asset categories that already exist inside Assets.
Copying the same holdings into parent and child portfolios.
Assuming a linked portfolio is a legal consolidation or tax conclusion.
Expecting Held Away details to become visible through a parent link.
Using vague child names that make the hierarchy hard to understand.
Renaming or linking structure to hide stale data instead of fixing the records.
After you save
- Open the switcher and confirm the hierarchy.
- Open Portfolio Map when linked totals look unexpected.
- Check Net Worth in the parent and child separately when consolidation matters.
- Keep assets in the portfolio that actually owns or tracks them.
- Rename vague portfolios before inviting collaborators or sharing links.
- Review access permissions if other users should see only selected portfolios.