Before you start
Use Insurance to track policies that protect people, property, valuable objects or other portfolio context. Insurance records do not prove coverage adequacy by themselves. They help you keep carrier, policy number, renewal, premium, insured value, linked asset and source file available for review.
Detailed steps
Open Insurance and check existing policies
Start in Insurance and check whether the policy already exists. Avoid creating duplicate records for annual renewals unless the old policy is genuinely replaced and the active record needs archiving.
Upload the policy when extraction can help
Use Upload policy when a PDF, image or email export contains fields Capitelist can prefill. You still need to review the extracted policy details before relying on them.
Use manual entry when you already know the fields
Use manual entry when the policy document is in front of you and you can enter the key fields directly. This is often faster for a single policy with clear type, carrier, number, renewal, premium and insured value.
Enter policy type, carrier, status and renewal details
Use the policy document as source. Enter type, company, policy number, status, renewal date, premium and insured value carefully. Do not treat insured value as market value or replacement value unless the policy says so.
Link the covered asset when appropriate
Link a policy to a portfolio asset when it protects a specific property, collectible or other record. Linking helps future review, but it does not prove the asset is fully covered or that exclusions are acceptable.
Verify the policy row after saving
After saving, check policy type, carrier, policy number, status, renewal date, premium, insured value, linked asset and file. If renewal or status looks wrong, open details immediately.
Open details before relying on coverage
Open the policy details when you need review context. Use it to confirm the linked asset, file, description and status. For actual coverage adequacy, read the policy schedule and exclusions or ask a qualified advisor.
Field guide
Category such as home, life, health, liability or specialist coverage.
Use the type from the policy schedule.Insurer or provider.
Use the legal carrier name when available.Identifier used by the insurer.
Check it before sharing with advisors or beneficiaries.Active, pending, expired or archived state.
Do not rely on expired or unclear policies.When coverage renews or needs review.
Use it to avoid lapsed coverage.Cost of the policy over the selected period.
Check payment frequency and currency.Coverage amount stated by the policy.
Do not assume it equals market value or full replacement value.Portfolio record protected by the policy.
Link only when the policy truly covers that asset.Decision rules
What it adds
- Shows whether major assets have documented protection.
- Keeps policy details accessible during review or recovery.
- Helps identify lapsed or review-needed coverage.
What it does not do
- Capitelist is not an insurance broker or claims processor.
- Coverage adequacy must be confirmed from the actual policy.
- Document extraction can miss exclusions or endorsements.
Common mistakes
What to check
- Check insured names, assets, exclusions and renewal dates.
- Keep proof of coverage and policy schedules current.
- Use advisors for specialist coverage decisions.
Assuming a policy row proves coverage adequacy.
Using insured value as asset market value.
Forgetting renewal date or status.
Not linking a policy that clearly protects a specific asset.
Keeping expired policies active without context.
Relying on upload extraction without reading the actual policy.
Ignoring exclusions, endorsements, deductibles and insured-party names.
After you save
- Check the Insurance ledger row.
- Open details and confirm linked asset, file and description.
- Keep the policy PDF or schedule available for review.
- Update status after renewal, cancellation, replacement or claim events.
- Open Assets when linked asset values change materially.
- Use qualified advisors for coverage adequacy, exclusions and claims questions.