Before you start
Use this workflow when you need to find values that may be too old, weak or unsupported to rely on. Stale valuation review is especially important for real estate, private investments, private credit, Held Away assets, collectibles, precious metals and any manual value.
Detailed steps
Open Capital Review and read the open queue
Start in Capital Review when you want Capitelist to surface values and checks that need attention. Review the queue status and selected target profile before opening individual items.
Select one valuation or review item at a time
Choose one item from the queue. Do not mark multiple items reviewed just because they look similar. Each item may involve different records, dates, sources, liquidity or currency context.
Read why the item triggered
Read the trigger, recommended action, next steps and affected assets. This tells you whether the problem is old data, missing evidence, concentration, liquidity, currency exposure or another review rule.
Open the affected asset before changing status
Open Details for the affected record. Check the current value, source, category and notes. Do this before marking reviewed, because the queue item is only a prompt; the record contains the evidence you need.
Check valuation date and method in Value
Open the Value tab and read owned value, amount invested, liquidity, valuation date and valuation method. A value can be recent but still weak if the method is only an owner estimate. A value can also be reliable but old enough to require a new review.
Use Edit value when evidence has changed
Edit the value when you have a newer statement, appraisal, manager report, quote or reviewed estimate. Update current value, valuation date and valuation method together. Do not refresh only the date to clear a review item.
Defer only when you know what is missing
Use Defer when you are waiting for a quarterly report, appraisal, lender statement, broker update or other evidence. Choose a review window that matches when the evidence should arrive, and add a note so the item returns with context.
Field guide
A prompt that something may need attention.
Open it before deciding whether it is real or resolved.The rule or condition behind the prompt.
Read it before editing the record.The records driving the item.
Open each material record before marking reviewed.The value currently counted in Net Worth.
Compare it with the latest source evidence.Date the value represents.
Do not change it unless the evidence really changed.How the value is supported.
Use appraisal, manager statement, market quote, invoice or owner estimate honestly.When the item should return if unresolved.
Use it only with a reason and expected evidence date.Decision rules
What it adds
- Improves confidence in private, real and Held Away asset values.
- Prevents old marks from silently driving net worth and planning.
What it does not do
- A recent valuation date does not guarantee high-quality evidence.
- Public-market quotes and private appraisals have different freshness rules.
Common mistakes
What to check
- Do not mark stale values reviewed without checking the source.
- Use conservative notes when only an owner estimate exists.
Marking stale values reviewed without opening the affected asset.
Refreshing the valuation date without new evidence.
Calling an owner estimate an appraisal.
Ignoring valuation method because the current value looks plausible.
Deferring without a note or evidence plan.
Updating current value but leaving old source text in place.
Treating public-market freshness and private-asset freshness as the same problem.
After you save
- Check the Value tab after every valuation update.
- Attach or preserve the new source evidence when the asset is material.
- Return to Capital Review and decide whether to mark reviewed, defer or continue work.
- Add notes when the value is still estimated or uncertain.
- Open Net Worth after material changes and confirm the balance sheet effect.
- Repeat stale-value review after quarterly reports, appraisals, imports or major market changes.