Before you start
Use the latest lender statement or facility schedule. Debt records should show current balance and terms, not only the original amount borrowed.
Detailed steps
Open the debt record and confirm it should no longer be active
Start from the screen named in the step and confirm the portfolio in the top bar before you change anything. If the wrong portfolio is selected, switch portfolios first.
Record payoff, refinance or closure context in notes
Use this step to turn loose information into a clear portfolio record. If you are missing an input, note the gap instead of guessing.
Choose archive or remove from active view
Save only when the record reflects the source. After saving, the change can affect Net Worth, Capital Review, Forecast, exports and shared views.
Verify Net Worth and Forecast no longer include the liability
Use this step to turn loose information into a clear portfolio record. If you are missing an input, note the gap instead of guessing.
Field guide
The amount currently owed.
Do not use credit limit or original principal.How interest can change.
Variable and tracker debt needs closer review.Regular cash outflow.
Use real payment frequency and amount.Asset financed or secured by the debt.
Link only when the relationship is real.Decision rules
What it adds
- Keeps active debt views accurate.
- Prevents closed liabilities from distorting leverage and cash-flow checks.
What it does not do
- Archiving is not a payoff confirmation from the lender.
- Historical exports may still show old liability records.
Common mistakes
What to check
- Do not archive debt merely because it is disputed or unclear.
- Keep payoff evidence attached where available.
Entering a clean-looking value without recording where it came from.
Ignoring currency, ownership percentage or valuation date because the total appears reasonable.
Using ordinary notes for private access information.
Assuming Archive a Debt produces advice, verification or execution beyond the workflow described here.
After you save
- Return to Net Worth and confirm totals changed as expected.
- Open Capital Review to see whether the record created, resolved or changed any review item.
- Check whether the record should affect Forecast, Investment Plan, exports or share links.
- Revisit this intermediate guide when source evidence changes.