Before you start
Start from the current portfolio state and treat the article as an operating checklist. If a required input is missing, record that gap instead of inventing precision.
Detailed steps
Open `/admin` with an authorized admin session
Start from the screen named in the step and confirm the portfolio in the top bar before you change anything. If the wrong portfolio is selected, switch portfolios first.
Use the relevant section for users, subscriptions, support, lifecycle or investment opportunities
Use the option named in the step only when it matches your source. If the source is weaker than the label suggests, record the uncertainty instead of making the value look more precise.
Export operational CSVs only for legitimate admin tasks
Use this step to turn loose information into a clear portfolio record. If you are missing an input, note the gap instead of guessing.
Keep support and finance access away from encrypted user secrets
Use this step to turn loose information into a clear portfolio record. If you are missing an input, note the gap instead of guessing.
Field guide
The label you and your advisors will recognize.
Match source documents where possible.Current portfolio value.
Use current value, not purchase price, unless cost is the only defensible estimate.Native currency of the asset or liability.
Do not change currency to force a base-currency display.When the value was last reviewed.
Missing dates create stale-data risk.Why the value is credible.
Use imported, market, appraisal, manager mark or internal estimate honestly.Decision rules
What it adds
- Gives operators a controlled place to manage the product.
- Keeps administrative actions separated from end-user portfolio workflows.
- Supports review and maintenance of investment universe data.
What it does not do
- Admin access is restricted and not part of normal user onboarding.
- Admin tools must not be treated as a backdoor into private vault content.
- Operational exports may contain sensitive personal data.
Common mistakes
What to check
- Use least privilege for support and finance users.
- Do not rely on client-side headers as authorization.
- Log and explain sensitive administrative access.
Entering a clean-looking value without recording where it came from.
Ignoring currency, ownership percentage or valuation date because the total appears reasonable.
Using ordinary notes for private access information.
Assuming Admin Console produces advice, verification or execution beyond the workflow described here.
After you save
- Return to Net Worth and confirm totals changed as expected.
- Open Capital Review to see whether the record created, resolved or changed any review item.
- Check whether the record should affect Forecast, Investment Plan, exports or share links.
- Revisit this pro guide when source evidence changes.